e-Transport UIT code: when it is required and how to generate it automatically
In short: The UIT code is the unique identifier generated by the RO e-Transport system for every declared shipment of high fiscal risk goods. It must be obtained before the vehicle departs and must accompany the shipment to its destination.
Key capabilities
- Automatic generation from the ERP: Delivery data from the ERP or WMS feeds the declaration with no manual re-entry.
- Validation before submission: Goods codes, quantities and transport data are checked against ANAF rules.
- UIT code on transport documents: The code is returned and printed on the delivery or dispatch note.
- Updates and cancellations: Changing transport data or cancelling a declaration goes through the same flow.
- Complete register: All declarations with their states and codes in one searchable register.
- Alerts for undeclared shipments: Deliveries that require a UIT code but have none are flagged before dispatch.
Where time is lost
In manual flows the declaration is filled in after the goods are already staged, often under departure-time pressure. Data is copied from dispatch notes, quantity or goods-code errors appear, and the truck waits.
When the declaration starts from existing shipment data, the UIT code is available the moment the transport document is printed and the driver no longer waits.
e-Transport and e-invoicing in one flow
Both systems are fed by the same commercial data: partner, items, quantities, addresses. Handled separately they require duplicate master data maintenance. Handled together, one clean-up covers both obligations and reduces long-term errors.
Frequently asked questions
What is the UIT code?
The unique transport identification code generated by RO e-Transport when a monitored shipment is declared.
When must it be obtained?
Before the vehicle starts moving. The code has a limited validity and must be available throughout the transport.
Which shipments are covered?
Shipments of high fiscal risk goods and, depending on the rules in force, international goods transport above the defined thresholds.
What happens without a UIT code?
Missing declarations or codes trigger penalties and, under certain conditions, measures against the transported goods.
Can it be generated from a WMS?
Yes. When the shipment is confirmed in the WMS, the declaration is sent automatically and the code returns onto the transport document.