Your EDI system can perform better when enhanced by four tools

Whenever people talk about EDI systems, they talk about all the general concepts, but sometimes they don’t mention the tools that make these systems achieve maximum efficiency.

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Not only do these tools boost efficiency, but they are also a great gateway to better and clearer communication, they help you avoid doing cumbersome work like translating EDI messages by yourself and they offer great accessibility to your EDI data.

Although they are universally beneficial, these EDI tools can vary from provider to provider – some are simply better than others and you need to be able to distinguish them accordingly.

This is why we have compiled a list with the four most important EDI tools, that can help you when making this next step for your company:

  1. The EDI cloud

This is where the line is drawn between traditional and modern EDI systems. More and more companies use the cloud to store their EDI data, as opposed to simply storing it in-house spending a lot on extra hardware and software.

With EDI cloud, companies obtain this excellent accessibility that enables them to view and interact with the data, from anywhere – all they need is a decent internet connection. By not having data on-site, in a physical location, companies also avoid the risk of having it destroyed in natural calamities or other unpleasant scenarios.

EDI cloud is straightforward and does not require any additional investments, while also giving you the possibility to scale hassle-free. What’s more, you will also be spared from having to perform constant updates.

  1. An EDI VAN

Exchanging EDI messages has taken a new turn when EDI VANs appeared on the market. These are networks that ensure a greater degree of security for EDI data, giving companies the peace of mind needed to continue to do business worry-free.

Of course, there will always be early adopters, especially in the tech field – in this case, there are some companies which have moved on to newer technologies, not using VANs anymore.

However, by choosing to do so, these companies are facing a new challenge: in order to reap maximum benefits off their EDI technology, they need to use EDI services separately. The vast majority of companies still use and need an EDI VAN, as chances are you are going to need one too,  no matter of the industry you operate in.

 

  1. The EDI data translator

You probably already know that EDI revolves around the use of standardized formats. What does this entail exactly? This means that these formats help structure data in such a way that it is optimized for companies to send and receive it, while benefiting from absolute data security.

This is where EDI data translation comes in – this is the software that makes this business data useable, by taking separate pieces of data, converting it into a business document that companies can use and identifying the sender and verifying its identity. After the document was sent, the sender also receives a functional acknowledgement that lets them know the document has reached you safely and in a timely manner.

You can’t have an EDI system without proper data translation software. Not having the right one will cost you extra time when involved in this process, time that you could otherwise use for higher-value tasks. The best version would be for you to choose an automated EDI data translation tool that takes care of everything for you hassle-free.

  1. An EDI web portal that can be used by anyone

Whenever you deal with EDI data, you will also need to be able to view the transactions you had and to manage them according to your needs. There is also a traditional option that companies can turn to, an EDI management software that does its job alright, providing you with all the information you need. However, this is software that ties you down to a physical location – you will need your computers to access the software.

However, there is also the possibility of having a web portal for your EDI needs. You simply need an internet connection and you’re ready to go. You can be connected in real-time to your supply chain from on the go and from any device. This gives you the ability to intervene quickly and make the decisions needed to change certain situations.

After reading this list, you will be now more knowledgeable regarding what having a modern EDI system entails. You should take these factors into consideration when choosing your EDI provider.



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