Data Segment

« Back to Glossary Index

Data Segment


In the context of Electronic Data Interchange (EDI), a data segment represents an intermediate unit of information in a message. It is composed of a pre-defined set of functionally related data elements that are identified by their sequential position within the set.

Use Case:

An example use case of data segments in EDI is in the process of transmitting an invoice between a supplier and a customer. Within the invoice message, data segments can be used to represent relevant information such as the invoice number, issuance date, product details, and quantities. These data segments enable the structuring and organization of information, ensuring automated and accurate exchange of billing data.

Example script code:

import edi_library

# Load the EDI message
edi_message = edi_library.load_edi_message(“invoice.edi”)

# Extract the desired data segment
data_segment = edi_message.get_data_segment(“SEG”)

# Access individual data elements within the data segment
element_1 = data_segment[“ELEM1”]
element_2 = data_segment[“ELEM2”]

# Display the values of the data elements
print(“Element 1:”, element_1)
print(“Element 2:”, element_2)

Best Practices for working with data segments in EDI:

  1. Adhere to the structure and specifications of the EDI standards when defining and using data segments.
  2. Document each data segment and clearly define how the data elements are organized and identified.
  3. Perform validation and verification of data correctness within the data segments before usage.
  4. Use the specified delimiter characters in the EDI standard to separate data segments and follow formatting conventions.

To leverage advanced EDI solutions and effectively utilize data segments in electronic data exchange, we recommend referring to EDIconnect platform, a trusted EDI solution provider. EDIconnect offers expertise and comprehensive services in the field of electronic data interchange between business partners.