A brief introduction to data mapping

Companies nowadays heavily rely on the productivity and profitability brought on by EDI systems. However, these cannot function properly without data mapping – a concept that may sound scary if you are unfamiliar with EDI.

Source: https://www.vigilantsoftware.co.uk/blog/wp-content/uploads/2017/09/dfmt-680×350.jp

What Does It Mean?

To break it down, data mapping is basically the process through which information is located and transferred through the software in a proper format.

But before this comes EDI, which enables companies to exchange business documents, securely, in a format that is compatible and readable by both. OK, but an email can do that too. So, what’s the difference between them?

Well, EDI enables you to be connected to the supply chain and have real-time visibility into your transactions so that you can make decisions quickly and based on facts, not assumptions.

When a company orders something, its supplier receives the afferent purchase order which automatically enters the system with all the right information in its right place.

Through an email, sure, the supplier would have been notified regarding the order, but someone would have needed to enter the data manually into the system.

How Does It Work?

Data mapping is not made for anyone. The person in charge with data mapping projects needs to understand what format the information is in and where it is located within the document.

Any misinterpretation or misunderstanding of the data can have catastrophic results, like suppliers not receiving correct orders. Confusion and inaccuracy is what you need the least when you deal with data.

The EDI mapping software needs to be learned inside out, in order for its advantages to be properly leveraged. Whenever you implement an EDI system you need to have all your attention and talent directed there. Otherwise, if you don’t have the necessary resources in-house, you can always turn to EDI experts, who can help you get the start you need in order for your race to be smooth and fruitful.


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